Transportation Secretary (Fountain, CO)

Transportation Secretary

APPLICATIONS ACCEPTED ONLINE ONLY AT www.ffc8.org EmploymentPreferred Minimum Qualifications 1. High school graduate or equivalent (Required) plus technical courses in computers preferred. 2. Typing accurate at 40 wpm. (Required) 3. Demonstrate computer skills. 4. Ability to meet the public. 5. Two to three years previous experience in secretarial or clerical field. 6. May require specific knowledge of and experience with assigned department s functions. 7. Pass Excel and Word testing. (Required) Testing must be completed (and passed) before applicants are eligible for an interview. Applicants MUST also apply to the position before scheduling testing. Please contact FFC8 Administration at (719) 382-1300 to schedule testing. Testing spots are limited and fill up quickly. Applicants who have already completed and passed testing are NOT required to test again.Job Goals To assure the smooth and efficient operation of the department administrative office so that the office s maximum positive impact on the education of children can be realized.Essential Job Functions 1. Responsible for supporting the efficient and professional operation of a department administrative office. 2. Provide general administrative assistance to department staff by performing assigned department processes projects answering and screening phone calls greeting the public preparing written communication receiving and responding to inquiries and requests performing department financial responsibilities creating reports and maintaining office appearance and operations.Performance Responsibilities 1. Coordinate and or perform essential processes and or projects related to assigned department functions. 2. Answer phone and greet visitors. Direct calls and visitors to appropriate individuals. 3. Compose and type communications including flyers newsletters bulletins memos etc. using office technology effectively. 4. Respond to inquiries from parents students public administration and District staff. Direct individuals to others as needed. 5. Perform financial responsibilities including maintaining the department budget initiating purchase orders checking-in orders and or maintaining office inventory. 6. Communicate effectively across the District to coordinating responsibilities schedule and plan meetings etc. 7. Gather analyze enter and compile data for reports and or communications. 8. Process internal and external mail. 9. Maintain an orderly professional office appearance. 10. Enter work orders as needed. 11. Assist with insuring efficient working operation of all office equipment and support equipment such as copy machines etc. 12. Perform other duties as assigned. 13. Provide back-up support to the dispatch office.Salary Building Secretaries are a Grade 5 on the Classified Salary Schedule. - FFC8 allows new hires to bring in up to 8 years of previous experience in similar school type settings. - Please understand that new hires tend to start out at the lower end of the salary range.Salary ScheduleEmployment Period 261 days per year - 8 Hour Work Day