Administrative Assistant (Richmond, VA)

Administrative Assistant

IWE Study is looking for an experienced Administrative Assistant a very special person to join our organization who is highly motivated familiar with the education system and can work independently. This person will support multiple people in our organization so he or she must be able to handle multiple tasks at once manage ambiguity with intellect and poise and able to learn relevant facets of our organization quickly. Detailed Job Duties 1.Ensure day-to-day operational procedures are strictly followed and administrative tasks are completed on schedule2.Manage compile and organize documents for administration purpose and report to the Directors 3.Review and revise if necessary on agendas meeting minutes brochures and other internal reports4.Produce research result and report on study programs course design and enrollment system for top schools in BC5. Identify improvement opportunities in IWE general office procedures assist the Directors in establish and execute procedures policies operation manual for office and programs designed by IWE6.Assist the Directors in inspecting and enhancing the rules for the IWE learning center students7.Assist tutors and consultants in arranging the schedule for students courses and programs8. Coordinate events and activities may work outside of office in coordinating these events or activities9.Assign tasks and duties to staff and students for learning programs and activities and provide direction for completion10.Follow-up with students with academic process and provide necessary assistance in enrollment service11.Provide initial training and ongoing coaching for new staff on IWE office procedures including mailing scheduling photocopying and printing12.Answer calls and email inquiries and distribute mails and incoming inquiries to appropriate person13. Greet students walk-in clients with welcoming attitudes respond to questions and requests for information14.Ensure safety of students and handle any unexpected urgent situation with professionalism15.Maintain upgrade and enhance IWE information system and procedures for office administrative support16. Oversee and update IWE online and social media content to promote IWE strategic projects and programs17. Complete other administrative duties assigned by Directors Job Requirements 1. One year of experience in office administration2. Familiar with North American education system knowledge of local educational institutions summer camps and other related educational programs.3. Minimum college diploma4. Ability to prioritize projects and strong problem-solving skills.5. Good research skills and attention to detail6. Knowledge of office information system social media and web.7. Friendly attributes and welcoming service standard able to work with students8..Able to work full time according to the learning center s schedule be available during weekend Language of work English Employment type Full-time 35 hours week Work location 5611 Cooney Road Richmond BC V6X 4J6 Term of contract Indeterminate continuous Compensation 45 000 per year paid semi-monthly Benefits Basic benefit additional benefits negotiable