Administrative Assistant to the General Manager (RCDCR) - The Ri (Aspen)

Administrative Assistant to the General Manager (RCDCR) - The Ri

Administrative Assistant to the General Manager (RCDCR) At more than 80 award-winning properties worldwide The Ritz-Carlton Ladies and Gentlemen create experiences so exceptional that long after a guest stays with us the experience stays with them. As the premier worldwide provider of luxury experiences we set the standard for rare and special luxury service the world over. We invite you to explore The Ritz-Carlton.The Ritz-Carlton Aspen located at 0075 Prospector Road Aspen CO 81611 currently has the following opportunity Administrative Assistant to the General Manager (RCDCR) (19178744) Greet persons entering the Executive Office determine nature and purpose of visit and direct escort to destination. Open read and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Under the direction of the General Manager work with the individual home owners associations for each Club to include preparation and attendance at Board Meetings preparation of Board Meeting Agendas and Board Books. Serve as liaison to the Association Governance team and recording secretary for the Association s Board of Directors. Take and distribute meeting minutes to appropriate individuals. Maintain the property s Association Governance documents website and member communications. Construct periodic newsletters and organize sending to all Association members. Keep accurate paper and electronic records of legal history. Perform research and share knowledge regarding Association legal documentation such as the Association rules and regulations declarations bylaws and other documents. Track all VIP arrivals and departures and arrange welcome letters and amenities. Answer and handle phone calls and inquiries to the Executive Offices. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records reports documents etc. Transmit information or documents using a computer mail or facsimile machine. Prepare letters memos and other documents using word processing spreadsheet database or presentation software. Enter and retrieve information contained in computer databases using a keyboard mouse or trackball to update records files reservations and answer inquiries from members and guests. Operate standard office equipment other than computers such as telephone typewriter fax photocopier calculator and electronic peripherals. Document and communicate all member and guest requests complaints to appropriate personnel. Follow all company policies and procedures ensure uniform and personal appearance are clean and professional maintain confidentiality of proprietary information and protect company assets. Develop and maintain positive working relationships with others support team to reach common goals and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards anticipate and address guests service needs assist individuals with disabilities and thank guests with genuine appreciation. Move lift carry push pull and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested. We invite you to learn more about this position and apply at s jobs.marriott.com marriott jobs 19178744 %3Flang en-us Connect with us on social media to keep up to date on The Ritz-Carlton news learn more about our culture and engage with the Careers team on Facebook.Marriott Careers on FacebookThe Ritz Carlton on LinkedInJoin The Ritz-Carlton Ladies and Gentlemen. The Art and Soul of Hospitality. The Ritz-Carlton is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. The Ritz-Carlton does not discriminate on the basis of disability veteran status or any other basis protected under federal state or local laws.