Property Assistant (Dallas, PA)

Property Assistant

Granite Properties has an opening for a Property Assistant in our 1717 McKinney location. Responsiblities include the following Answers screens and directs incoming calls. Assists property and engineering teams with tenant and vendor customer service. Opens and distributes incoming U.S. mail and interoffice mail. Distributes faxes to the appropriate individuals. Reviews Angus work order system throughout the day to ensure prompt response times enters requests from tenants and others into Angus as needed. Assists Property Manager with property budget process including obtaining bids and related pricing. Conducts walkthroughs property inspections with vendors and building engineers as requested by Property Manager to compile a list of maintenance items. Coordinates vendor maintenance issues. Follows up on the status of vendor jobs. Tracks certificates of insurance for tenants and assists corporate in obtaining vendor insurance certificates. When necessary prepares correspondence for any insurance issues. Codes invoices for payment obtains Property Managers approval and forwards original invoices for payment. Assists with tenant correspondence including letters memos newsletters etc. Prepares manual tenant billback invoices including submeter billings. Completes data entry for utility tracking and other benchmarking tools. Maintains access card data base issues and deletes tenant cards as needed and prepares billback invoices accordingly. Schedules building training conference facilities. Coordinates building functions in conjunction with property team (such as lobby & plant sales). Assists with property team with other tenant-related functions (such as tenant events). Maintains property files orders supplies for management office and engineering To perform this job successfully an individual must be able to perform each essential duty satisfactorily. A High school diploma or general education degree (GED) required and a minimum of two to four years of related experience and or training preferred.Apply NowCompany