Administrative Co-Ordinator (Richmond, VA)

Administrative Co-Ordinator

Lick Sing Metal Manufacturing Ltd.Administrative Co-OrdinatorJob Type Full Time PermanentSalary 23.50 hourLanguage EnglishEmployment Start Date As soon as possibleMinimum Education Diploma or University degreeJob Location Richmond British ColumbiaHow to Apply email resume to licksingmetal(at)gmail.com Position SummaryThe Administrative Co-Ordinator is responsible for organizing managing and performing an extensive array of secretarial administrative support activities on behalf of the owner of the company. He She will be the primary point of administrative and operational contact for internal and external communications often on complicated and confidential matters.Duties and ResponsibilitiesProviding confidential administrative assistance to the owner Planning implementing and administering effective preventive maintenance program for office and production equipment Maintaining files and records with effective filing systems both electronic and paper Answering phones emails review and respond to all written communications and transferring information to the intended recipients Handling basic office duties such as maintaining employee financial and client records and data entry and reporting Answering questions and finding information for employees vendors and clients Greeting and assisting visitors and customers when they arrive at the office Developing and implementing new administrative policies and processes Following office workflow procedures to ensure maximum efficiency Handling incoming and outgoing shipping and receiving activities Assisting in the preparation of capital expenditures and maintenance budgets Ordering supplies and materials for production as needed Producing and tracking all PO s sourcing materials and equipment as needed Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties Drafting and preparing forms contracts invoices and other documents Ensuring that office and production areas are well-maintained organized and secure Assisting in hiring and evaluating procedures Requirements and QualificationsDemonstrate initiative to remain organized detail oriented and strong leadership qualities Previous experience in a senior clerical or executive secretarial position related to office administrative support Diploma in Business Administration or related fields Experience in administrative support field Professional appearance and courteous manner. Clear polite phone voice. Exceptional interpersonal and written and verbal communication skills. Proficiency with office technology and equipment including fax machines printers copiers scanners and computers. Strong task and time management skills.