MailFinishing Clerk (La Crosse, WI)

MailFinishing Clerk

We are looking for a Mail Finishing Clerk in La Crosse WI. This is scheduled to be a yearlong assignment but could possibly get extended. Pay rate will be 10.92 hr on a W2Hours will be 11am 7 30pmJob Description Operation of high level mail equipment mail inserters sorters and finishing equipment in an automated high speed high volume environment. Includes packaging posting Perform charge-back reporting for postage air express local delivery and faxes Perform production mail labeling mail merge Provide mailing address cleanup services (may include use of mail cleansing software) Coordinate automated and manual processes for finishing and mailing client materials Implement and maintain distribution and tracking systems Use of customized software to update maintain mailing addresses Bar code address quality review Manage electronic input packaging activities and posting fulfillment in high speed high volume operations Recommend improvements to achieve cost savings and optimize work flow Focal contact for special unique mailings and shipments Use of specialized equipment for material handling if required Receive sort and process mail documents packages and supplies. Notify recipients deliver and pick-up mail on scheduled runs Record & process accountable mail information maintain logs Track trace and resolve mail problems with US Government Client express and local delivery services Prepare mail and packages for external shipment and coordinate deliveries and pick-ups (may include US Government Client pickup delivery) Perform quality checks on outbound mail Validate internal mail addresses bar code address lookup Use common mail services including fax air express postal services Fill out shipping forms and or enter electronically in shipping terminal per the job ticket Perform finishing work on documents to be mailed such as folding and insertion Perform electronic mail distribution (open mail prep scan and distribute) Perform fulfillment functions such as assembly packaging shipping and tracking of kitted materials Follow mailroom security procedures barcode tracking or face scanning incoming mail and packages Perform logging transmission receipt and timely distribution of faxes Shipping and receiving using automated system to track and manage activity Monitor order replenish supplies inventory mail and distribution activities Send and receive e-mail messages Arrange alternative courier or shipping services to meet customer requirements Fully operate clean and maintain all shipping and mail equipment Contact service on mail and shipping equipment if need occurs SKILLS Able to lift and move up to 50 pounds Able to demonstrate PC Internet Skills Intermediate Download and install files (fonts drivers etc.) from internet sites open complete and save print internet forms Perform mail merges Intermediate knowledge of MS Word or equivalent (insert images create and manage tables and columns edit headers footers create forms create and manage multiple sections Intermediate knowledge of MS Excel or equivalent (navigate multiple worksheets within a workbook create charts graphs use basic math functions create basic formulae) Working knowledge of MS PowerPoint or equivalent (open and create basic presentations open saved print using different options) Working knowledge of account-relevant applications (e.g. Adobe Acrobat file conversion or graphic arts applications ) Basic knowledge of network (e.g. how to add or delete a network printer) Basic knowledge of Digital Front Ends Functional knowledge of MAC when required by client. Determine output packaging per packaging standards (e.g. process for books tabs etc.) Driving (if required) Ability to demonstrate use of mail equipment per training for example Finishing equipment Inserters Postage meters Envelope printers Scales Client Mail Management systems FedEx shipping systems Able to demonstrate Customer service and communication skills Able to demonstrate ability to manage multiple tasks Able to demonstrate ability to perform duties with minimal supervision Able to demonstrate ability to perform data entry Able to demonstrate use of Production Mail Software Able to demonstrate ability to estimate and schedule mailing jobs including operators job path and time requirements Able to demonstrate ability to train and mentor other Mail client associates EXPERIENCE 1-2 years knowledge and experience with mail procedures and operating mail equipment EDUCATION Minimum High School diploma or equivilency