Virtual and in Office Executive Administrative Assistant Service (Draper, UT)

Virtual and in Office Executive Administrative Assistant Service

Fall 2014 Attention Human Resources Hiring Manager Small Business Owner Manager Regarding Administrative Assistant work- Virtual or In-Office I have 20 years experience in International Business as well as Corporate Sales and Marketing. I worked at a World Wide Corporate Headquarters of a NY Stock Exchange traded company for ten years and began my employment with United States Filter Corporation (Ticker Symbol USF) during their startup we grew threw 40 Mergers and Acquisitions over 6 years and during my tenure I held many Executive level positions. I am very motivated and a self-starter. I enjoy people and work well with everyone I believe in working as a team if there is a deadline let s get it done without worrying about job descriptions I believe in a very professional clean appearance and work space. I take time on the clock very seriously. I am very skilled in all Microsoft applications While at CSC one of my duties was to train staff in Word Excel Power Point Access Front Page Outlook and the general concept of window applications. Please see my attached resume reference letters and accreditations. I feel I would be an asset to any business and look very forward to speaking with you. I am available to start work immediately. If needed I have compiled a list of names and numbers of past employers and references to make it easier to check on my background (having been in HR I know how time consuming that can be otherwise). Sincerely Kimberly S. Zupanic Cell number (801) 455-0259 Email address palmdesert2(at)yahoo.com --------------------------------------------- -------------RESUME-------------------------- --------------------------------------------- ------- Kimberly S. Zupanic 13275 S. Minuteman Drive 39 Draper Utah 84020 (801) 455-0259 Palmdesert2(at)yahoo.com skills Summary Excellent background in International scheduling and budgeting as well as providing action reports and special periodic reports if needed can create a database in Access. Provided management of office procedures as well as secretarial and administrative support to executive staff board of directors and board committees. I am very flexible and proven to have excellent writing proof reading skills as well as problem solving. Coordinated clerical support for programs through secretarial pool. Train clerical staff as necessary in IT as well as other Microsoft programs to provide program support (I am highly proficient in all Microsoft office applications). Ensure effective office environment. During the gaps in my employment I had started a few companies of my own. E-Office Solutions Cookie Lee Jewelry and SKIN ENVY By Kimberly By Kimberly. Work Experience Hotel Manager Ramada Limited Draper Utah Sales and Marketing for hotel. Good knowledge of International Business for out of country guests Employee schedules. Directed incoming calls and correspondence for guests. Maintain a high level of customer service for hotel guests. Quickly and accurately respond to guests requests. Implement new procedures as needed to keep guests needs met. Esthetics-Master and Medical Echelon Edge Academy West Jordan Utah Property Manager of Residential Apartments Executive Suites River Oaks West Jordan Utah Allocated funds for all supplies and payroll Managed the long term month to month Executive Suites as well as did tenants monthly payment audit Collected and recorded rents for 56 long term apartments Completed leases Created marketing plans Did rate comparisons with competition Office Manager Community Services Council Utah Food Bank 2014-2014 2013-2014 2005-2007 2002-2004 Salt Lake City UT Set up call center for the holiday influx of donations Assist IT Manager with technical support of software Training in software applications. Desk top publishing and creative solutions ideas for newsletters brochures solicitations mailings and Annual Report. Training and management of secretarial pool. Administrative support for CEO and Executive staff (Program Directors Accounting and Development departments). Administrative support for Board of Directors and Program Directors. Oversee preparation of mass mailings (during holidays 2 mailings that were each sent to 80 000 homes). Organize morale-building activities. Organize schedule for coverage of switchboard. Responsible for ordering office supplies and for obtaining bids for major office purchases. Serve on CSC committees such as IT committee Employee committee Safety committee Brainstorming committee etc. Craft Service Manager Touched By an Angel CBS Episodic Series 2000-2002 Salt Lake City UT On set nutritional planner and buyer for 70 crew members. Acted as team member by assisting in other departments such as Casting Locations and Transportation. Planned and budgeted 2 meals daily for crew and extras with no advanced planning (in upwards of 500 people at times). Risk Management Administrator U.S. Filter Corporation 1999-2000 Palm Desert CA Assisted in set up of Corporate Risk Management. Helped control General Liability and Auto Liability costs. Designed and maintained claims database to track and create reports for executive management (Created database in Access which required learning Sequel programming language). Assisted in Claim Audits. Executive Assistant to the Executive VP Chief Financial Officer U.S. Filter Corporation 1995-1999 Palm Desert CA Prepared and coordinated earnings releases. Prepared financial documents. Coordinated meetings internationally. Supported CFO as well as 6 other VP s on Finance team. Formatted SEC documents. Administrative Assistant to the VP Director of Human Resources U.S. Filter Corporation 1995-1996 Palm Desert CA Assisted in starting up Corporate Human Resources Department. Establish and maintaining confidential files (sensitive materials). Assisted mapping benefit networks for newly acquired companies. Prepared presentations in PowerPoint with charts and graphs for aesthetic ease. Scheduled appointments coordinated meetings and special events and travel arrangements.