Office manager (Jacksonville, FL)

Office manager

DUTIES AND RESPONSIBILITIES Reception Greets parents and visitors to determine nature of business and handles accordingly Answers phone inquiries and takes messages as appropriate Administrative Keeps all forms updated and create new forms as needed and ensure readily available for faculty and staff use Fulfills copy typing requests for faculty and staff Type thank-you letters for donations upon request Make address mailing labels for correspondence and report cards Create and maintain name badges for field trips Maintain and Troubleshoot office equipment calling for service as necessary Sends announcements and notifications regarding school events and activities or prepare for distribution Schedule appointments for parent-teacher conferences and other appointments as directed Coordinates School Reach service Maintains parent student roster with current addresses and contact information Maintains rosters by grade by gender by teacher with current intercom roster Conduct school tours as needed Copies and forwards student records to other schools as requested Maintain files for current students Schedule parent-teacher conferences Prepare assignments for ISSP Requests student documents for incoming students Responds to requests for student documents from other schools Assists in new student registration process following up with requesting records and working with parents regarding tuition payment and registration fee Compiles and maintains new student and returning student enrollment statistics Assists with event planning and programs as directed Maintains document and contractual files for students Requests records for new students upon receiving completed registration paperwork Business Services Receives and records tuition and extended day payments and gives computer copy of receipt Maintains file record of receipts for payment verification and or discrepancies Provides annual report of all payments received (Tuition sales field trips etc) Tracks delinquencies and send letters to request collect payments Completes scholarship commitment form for all scholarship students then fax to scholarship office Completes quarterly scholarship verification forms to ensure checks are received on time Manually separates and stamps all scholarship checks for proper endorsement Attends quarterly scholarship program administrator s meetings Sends letters for unsigned scholarship checks Sells and maintains records of purchases of school items by parents students and community