Document Scanning Santa Monica (Los Angeles, CA)

Document Scanning Santa Monica

Document Scanning Santa Monica Contact us for questions or estimates here or 818-804-1758 Business owners with extensive paper-based filing systems are being encourage to take their paper documents and scan into PDF with OCR in order to convert their filing systems to digital. Read what PDFs and OCRs are all about here If you re a non-tech savvy business owner then you already know that the business technology community is more than happy to float acronyms by you all day to which you know nothing about. When it comes to converting paper documents and files to digital you re bound to see two acronyms come up quite often in the conversation PDF and OCR. Different types of PDF s PDF with OCR - OCR stands for Optical Character Recognition and helps you find exact words phrases and more. PDF with OCR Suspects - It helps you find a more exact character in a single large or multiple PDF s. PDF with Encryption - By protecting your PDF with a password certificate etc. your file can not be opened unless with the credentials used. What Is PDF Of the two you re more likely to be familiar with PDF. The .pdf file extension stands for Portable Document Format. Simply put it is an efficient photo-like file format that tech giant Adobe developed in order to allow users to send high-quality rendered documents in a small compressed format. For example the word processor file I am typing this article in is currently 160 KB in size. However if I save the same document as a .pdf it is only 48 KB. That s quite a reduction in file size Because of this the .pdf is an ideal way to store paper records since they take up very little disk space. However with a .pdf you lose the formatted information that you have with say a Microsoft Word document file. There is the ability to fill in some .pdf files such as what the IRS offers with its online tax forms but for the most part users lose control over the editing of documents as well as the ability to transfer data from a .pdf into a digital database. This is where being able to scan into PDF with OCR comes into play. What Is OCR OCR stands for Optical Character Recognition. It represents a new generation of intuitive document-related programs that allow the data on a paper document or file to be translated into digital information. For as much as it would seem that OCR is a highly advanced form of technology the first OCR machine was built as far back as 1914 and since that time leading technology pioneers have continued to work with the concept of being able to transfer handwritten or machine-printed paper documents into digital data. At present OCR business solutions exist in two realms WebOCR and OnlineOCR solutions which utilize multi-platforms such as PC Web-based Cloud Computing Mobile devices and Application-Oriented OCR which according to Wikipedia combine various optimization methods related to the special image such as business rules standard expression glossary or dictionary and rich information contained in color images to improve the recognition accuracy. Chances are your business will ultimately need to scan into PDF with OCR in order to make the transfer process worthwhile. A basic .pdf after all is nothing more than a picture of a document. Without having the robust features of an OCR to add the data of a paper document into your database all you will have is a digital repository of .pdf documents that with the exception of their file names will not be searchable or editable. The list of OCR business solutions is now extensive. However if you are looking to scan into PDF with OCR it is best to rely on scanning services specialists. Thanks for reading our article Did you know that Access Scanning is a leading scanning services provider in southern California Leave it to us to scan your documents into PDF with the right OCR solution that will give you the most accurate data. Take a look at what Access Scanning has to offer Back to Top