Executive Assistant- Information Technology Department (Grand Rapids, MI)

Executive Assistant- Information Technology Department

SUMMARY Management Business Solutions is actively seeking an Executive Assistant for a company based in Westbrook ME. This person will be supporting the Executive and will be responsible for keeping the office running. The ideal candidate will be helping the leaders run their business by being their right hand.RESPONSIBILITIES Report directly to the Chief Software Engineering Officer Prepare meetings and travel arrangements Plan and coordinate department wide meetings and special events that include catering awards and recognition and technical equipment set up. Manage the complex calendar and resolve any scheduling conflicts. Design and update presentations. Prepare purchase orders invoices expense reports and process them. Prepare memos organizational charts phone rosters contracts etc. and distribute when needed. Maintain and update databases and reports. Coordinate monitor analyze and report budget preparation. Perform administrative tasks such as answering the phone ordering office supplies etc. Assist with hiring process including scheduling interviews new hire paperwork and onboarding. QUALIFICATIONS High School diploma or GED required. 7 years of experience in an administrative role. Experience supporting strategic level initiatives and programs required. Proficient in Microsoft Word Outlook and Excel and Mac Equivalents preferred. Ability to handle confidential information in a database setting preferred. Must use professionalism discretion and good judgment when handling confidential client information. Must be able to perform well in fast-paced environment juggling changing priorities effectively. Strong typing writing spelling and proofreading skills. MANAGEMENT BUSINESS SOLUTIONS IS AN EQUAL OPPORTUNITY EMPLOYER