Administrative Assistant (NOC 13110) (Vancouver)

Administrative Assistant (NOC 13110)

Company Spectrum Management Ltd.Address 501-1166 Alberni Street Vancouver B.C. Canada V6E 3Z3Compensation 28.00 hr Hours 35 hours per week based on schedule This role is integral to our company s success. The person will be responsible for coordinating administrative procedures business activities with customers and partners and research and analysis functions for the general manager. Main duties Provide administrative support to ensure efficient business operation Set up work priorities allocate work to support staff and follow procedures Provide office management and service team support in terms of documentation management client communication inter-department documentation and any other work related to the support of the function department. Maintain and monitor office inventory levels place orders as required and arrange for servicing of office equipment. Maintain a positive and professional image of the organization when interacting with employees clients customers visitors and other external stakeholders Prepare review and or edit various forms of correspondence such as quotations order entries letters invoices presentations publications and reports. Coordinate and plan for office services such as relocations equipment supplies forms disposal of assets parking maintenance and security services Deal with incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations Schedule and confirm appointments and record and prepare minutes of meeting Set up and maintain manual and computerized information filing systems Assist procurement negotiation with cleaning equipment suppliers and service Employment requirementsProficient in using MS Office (Word Excel Windows Powerpoint) Diploma in Business Administration or a related field Ability to communicate and interact effectively with all levels of staff vendors and customers both verbally and in writing Minimum 1 year experience in a similar administrative role Please send your resume to spectrummanagement.jobs(at)gmail.com to be considered.